German for Work: Asking 'Are You Available Tuesday?' and Confirming an Agenda
Learn to arrange a work meeting in German: ask about availability, propose a time, and confirm the agenda politely.
By PookieFriends & plans · Yapr Learn
Arranging a meeting at work in German requires more than translating 'Are you available Tuesday?' You need polite forms, clear time expressions, and a way to confirm what will be discussed. This lesson gives you ready-made phrases for asking about availability, suggesting a time, and agreeing on an agenda. You will also learn the difference between casual plans and work-related scheduling, so you sound professional without being overly formal.
By the end, you can…
- ask a colleague whether they are available on a specific day.
- propose a meeting time and confirm it.
- suggest and agree on an agenda for a work meeting.
Listen once. Try it slowly. Then say it without looking.
Checking available voices…
Hast du am Dienstag Zeit?
Are you available on Tuesday? (informal)
hahst doo ahm DEENS-tahk tsyt
Use with colleagues you address with du. For formal situations, say Haben Sie am Dienstag Zeit?
Haben Sie am Dienstag Zeit?
Are you available on Tuesday? (formal)
HAH-ben zee ahm DEENS-tahk tsyt
Use with superiors, clients, or people you do not know well. The verb comes first in yes/no questions.
Passt es Ihnen um 10 Uhr?
Does 10 o'clock suit you? (formal)
pahst es EE-nen oom tsehn OO-er
A polite way to suggest a time. For informal use: Passt es dir um 10 Uhr?
Sollen wir die Agenda durchgehen?
Shall we go through the agenda?
ZOL-len veer dee ah-GEN-dah DOORCH-gay-en
Use this to propose reviewing the agenda. The verb sollen here expresses a suggestion.
Das passt mir gut.
That works for me.
dahs pahst meer goot
A simple way to accept a proposed time. Literally: 'That suits me well.'
Pronunciation guides are approximate. Slow playback keeps the original pitch.
Make it make sense
Useful pattern
To ask about availability, use Zeit haben (to have time) with a time expression. The verb comes second in statements, first in yes/no questions: Hast du am Montag Zeit? (Are you available on Monday?) / Haben Sie am Freitag Zeit? (Are you available on Friday?). To suggest a time, use Passt es dir/Ihnen um ...? (Does ... suit you?). To accept, say Das passt mir gut. To decline politely, say Leider passt es mir nicht. (Unfortunately it doesn't work for me.)
When to use it
Use the du-forms with colleagues you already know well. Use the Sie-forms with clients, managers, or in any situation where you want to show respect. Work-related scheduling often includes an agenda; you can ask Sollen wir die Agenda durchgehen? or simply confirm with Einverstanden. (Agreed.) In Austria and Switzerland, you may hear Passt es Ihnen am Dienstag? instead of the northern German variant, but the standard forms are widely understood.
Listen to each line, then take one part and reply out loud.
Guten Morgen, Frau Müller. Haben Sie am Dienstag Zeit für ein kurzes Meeting?
Good morning, Ms. Müller. Are you available on Tuesday for a short meeting?GOO-ten MOR-gen, frow MUELL-er. HAH-ben zee ahm DEENS-tahk tsyt fuer ain koor-tses MEE-tingGuten Morgen. Am Dienstag habe ich ab 14 Uhr Zeit. Worum geht es?
Good morning. On Tuesday I have time from 2 p.m. What is it about?GOO-ten MOR-gen. ahm DEENS-tahk HAH-beh ikh ahp FEER-tsehn OO-er tsyt. vo-ROOM gayt esEs geht um das Projekt. Passt es Ihnen um 14 Uhr? Wir sollten die Agenda durchgehen.
It's about the project. Does 2 p.m. suit you? We should go through the agenda.es gayt oom dahs pro-YEKT. pahst es EE-nen oom FEER-tsehn OO-er? veer ZOL-ten dee ah-GEN-dah DOORCH-gay-enJa, das passt mir gut. Dann bis Dienstag um 14 Uhr.
Yes, that works for me. See you Tuesday at 2 p.m. then.yah, dahs pahst meer goot. dahn bis DEENS-tahk oom FEER-tsehn OO-erA little context goes a long way
In German-speaking workplaces, punctuality is valued, so confirm the exact time. Use Sie with clients and senior colleagues until they offer du. In Austria and Switzerland, Sie is also standard in business, but you may hear slight differences in greeting: Grüß Gott in southern Germany and Austria, Grüezi in Switzerland. For work meetings, it is common to state the purpose briefly, as in Es geht um das Projekt.
One thing to watch for
Using Bist du am Dienstag frei? to ask about work availability.
Try this instead: Frei means 'free' in the sense of not busy or off work, but for a meeting, use Zeit haben: Hast du am Dienstag Zeit? Bist du am Dienstag frei? sounds like asking if someone is off work that day.
Your turn
Try answering out loud before checking a possible answer.
1Ask formally if Ms. Schmidt is available on Wednesday.
Show a sample answer
Haben Sie am Mittwoch Zeit, Frau Schmidt?
This uses the Sie-form and the correct day. You could also say Hätten Sie am Mittwoch Zeit? to be extra polite.
2Suggest 3 p.m. to a colleague you address with du.
Show a sample answer
Passt es dir um 15 Uhr?
This uses the du-form of the pattern. You could also say Passt dir 15 Uhr? which is slightly more casual.
3Accept a proposed time politely.
Show a sample answer
Ja, das passt mir gut.
This is a standard acceptance. You could also say Ja, das ist in Ordnung. (Yes, that's fine.)
Use Zeit haben to ask about availability, Passt es dir/Ihnen? to suggest a time, and Das passt mir gut to accept. Always match du or Sie to the relationship, and confirm the agenda with Sollen wir die Agenda durchgehen?
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